Handbooks and Regulations

 Here is the current 2013-2014  Student Bring your Own Device Handbook
The bottom of this page  also lists the Parent Technology Handbook in Microsoft Word form, and the Authorized User Policy all student and faculty must sign each school year in order to access the MEVSD domain.

Empowered Learning

Bring Your Own Device

 MEVSD

Student Handbook

2013-2014

In other words . . .

What you need to know about BRINGING YOUR OWN LAPTOP TO SCHOOL.



Table of Contents

Section 1: Student Expectations for Laptop Use

Getting Your Laptop Ready for School

Using Your Device at School

Section 2: Frequently Asked Questions

Section 3: Student Participation Contract

Section 4: General Care of Your Laptop

Section 5: MJHS Acceptable Use Policy

Section 1: Student Expectations for Laptop Use

Getting Your Laptop Ready for School

A. Charging

Charge your computer each night so your device is fully charged and ready for use at school.

Bring your power cord with you to school each day.

B. Screensavers, Backgrounds, Skins and other Laptop Personalizations

Personalize your laptops in school appropriate ways. Laptop personalizations (Screensavers, backgrounds, skins, etc.) must not violate the MJHS Acceptable Use Policy (AUP).

C. Protective Sleeve

Bring your laptop to school in a protective sleeve.

D. Labeling

Label your laptop and power cord with your first and last name.

Attach something unique, like a luggage tag, to your protective sleeve to prevent another student from taking it by mistake.

E. Anti-Virus Software

Install virus-protection software that automatically downloads the latest antivirus updates on your laptop.

Using your Device at School

A. Protecting/Storage

Keep your laptop with you or locked in your locker at ALL times.

You are the only person permitted to use your laptop.

Keep your passwords private.

Take your laptop home every day.

Always carry your laptop with two hands and with the lid closed.

Protect your laptop when moving between classes.

B. General Use at School

Always save your files to at least two locations (Edline, My Documents, Google Docs,etc.).

Trouble-shooting computer issues is your responsibility and should be done at appropriate times.

Mute your computer sound at all times unless your teacher gives permission otherwise.

When using your computer at school you must abide by the MEVSD Acceptable Use Policy (AUP).

Section 2: Frequently Asked Questions

1) When can I use my computer at school?

During class when permitted by the teacher.

During Ace when permitted by the teacher.

2) Are there times when I am NOT allowed to use my computer at school?

On the bus while riding to/from school.

During lunch time.

During practices after school--time will be given to put in locker.

3) Can I print at school?

You cannot print from your personal laptop at school. You can only print files from school-owned computers while at school.

4) Will I have to print my assignments to turn them in?

No. You will not have to print any assignments that can be submitted to your teacher electronically through your Z:drive, Edline, Google Docs, e-mail, etc. unless your teacher states otherwise.

5) What happens to my computer if it is left unsupervised?

Any unsupervised laptop will be taken to the main office by staff members. There may be school consequences for leaving your laptop in an unsupervised location.

6) My computer is not working. What should I do?

You are responsible for trouble-shooting your computer problems. You should not allow your computer issues to get in the way of your learning.

7) What happens if my computer is lost or damaged?

You are responsible for your computer at all times. If you give permission for someone else to use your computer and it is damaged, you are still responsible.

8) I am involved in an after-school activity. What should I do with my computer?

You should store your laptop in your assigned school locker or locked gym locker. The laptop should never be left in an empty classroom, unlocked locker, locker room, on playing fields or in other areas where it could be damaged or stolen. Remember: You are responsible for your laptop at all times.

9) Am I allowed to use my headphones at school?

Yes. During class you may use your headphones with teacher permission. You may also use your headphones before and after school.

10) Will I have a chance to charge my battery during the school day?

Yes. You will be able to charge your laptop during lunch in a locked classroom.

11) Can administrators look at my laptop?

Students and parents should be aware that permitted student devices are subject to search by school officials if the school district has a reasonable suspicion that evidence of a

violation of the student code of conduct is present on the technological device.

12) I keep hearing about the MEVSD Acceptable Use Policy (AUP). What is it?

The MEVSD Acceptable Use Policy (AUP) is a signed agreement between you and the school district which outlines expectations for using computers at school. For example, while at school, you agree to only access sites used for educational purposes. A copy of the MEVSD AUP is attached.

Section 3: MEVSD Laptop Program Student Contract

As a learner I will...

1) Be on the task assigned by my teacher at all times. At school, a laptop will only be used for educational purposes.

2) Always carry laptops with two hands and with the lid closed.

3) Use laptops on flat, secure surfaces.

4) Always save files to at least two locations (Edline, Google Docs, My Documents, etc.).

5) Take responsibility for trouble-shooting computer issues.

6) Mute the computer sound at all times unless my teacher gives me permission otherwise.

7) Keep my passwords private unless requested by an administrator or teacher.

8) Abide by the MEVSD Acceptable Use Policy (AUP).

9) Comply with the Student Code of Conduct.

If I am a participant in the MEVSD Laptop Program, I will also....

10) Bring my fully charged laptop to school.

11) Bring my power cord with me to school.

12) Personalize my laptop (screensavers, backgrounds, skins, etc.) in school appropriate ways.

13) Label my laptop and power cord with my first and last name.

14) Install virus-protection software with updates on my laptop.

15) Keep my laptop with me or locked in my locker at ALL times.

16) Be the only one to use my laptop at school.

17) Take my laptop home every day.

The MEVSD Laptop Program Student Contract is signed by all students at school regardless of whether or not they bring a personal device to school. Students are required to sign this contract before bringing a laptop to school. By signing the contract, students are committing to being active, responsible learners as outlined above.

Section 4: General Care of Your Laptop

Transporting/Holding the Laptop:

Close the laptop lid before moving it. Dropping, jostling, or bumping will cause damage to the hard drive.

Shut down the laptop before packing it up for the day.

Do not place an excessive amount of additional objects (i.e., folders, textbooks) in your bag/sleeve with the laptop. Excessive objects can place too much pressure and/or weight on the laptop screen. Do not place any papers between the laptop screen and keyboard.

Be cautious about leaving the laptop unattended anywhere that there is a chance it could easily be knocked onto the floor, sat on, or stepped on.

Always hold the laptop by the bottom, never the screen. Use two hands.

Avoid storing laptops in a vehicle other than in a locked trunk. Extreme temperatures may damage the laptop.

Screen/Body of Laptop:

Never twist the screen on its hinges (this could crack the screen).

Do not scratch or push on the screen.

Never close the lid on a pencil or pen left on the keyboard (this could crack the screen).

Don't slam the lid down (this might damage screen or hinges).

Clean the screen with a lint-free cloth; you can use window cleaner on the cloth.

Power Cord:

Be careful when removing the power cord. Yanking it out of the laptop or the electrical outlet from afar will cause damage.

Do not wrap the cord tightly around itself. Instead, loosely wrap it in a figure eight pattern.

General Precautions:

Food or drink should not be placed near the laptop while it is in use.

Routine Laptop Maintenance:

Anti-virus software that automatically updates on a regular basis is required.

Set your computer to automatically download new operating system updates.

Downloaded software and screen savers often cause conflicts and use valuable memory. Remember that the laptop is a tool for learning and keeping it free of extras will keep it working quicker with less freezing.

Defrag your Computer on a regular basis. Computer files can become fragmented in a number of different ways, such as being moved to a new location or improper shutdown of the computer. These fragmented files can pile up over time, causing the computer to run more slowly and possibly cause errors.

Run Disk Clean Up: With program installations, temporary Internet files and the recycling bin, unnecessary files quickly pile up on a computer. In order to get rid of these files, performing a disk cleanup is necessary.

Managing Files and Saving Work:

Files can be saved on the computer’s hard drive but be aware if the computer crashes, all could be lost. Always back up all files in at least two places (i.e. flash drive, portable hard drive, or online storage application).

Over the course of a month it is easy to accumulate a lot of unnecessary files on your laptop hard drive. Take the time once a month to go through your hard drive and examine the files there. Determine which files should be saved elsewhere for future reference and which can be trashed. If you download programs on a regular basis to try new things or just to have access to new programs for projects, properly un-install those programs when no longer needed. A cleaner hard drive runs smoother.

Software:

Anti-Virus software is required. Student-owned laptops should have virus protection software that automatically downloads the latest anti-virus updates. There are many FREE versions available.

Just as you keep your anti-virus and firewall software up-to-date, you should also keep your software programs updated. For many programs the updates will address security issues which help keep your laptop and data protected.

Beware of Spyware. It is the latest computer security problem. Spyware is software designed to collect computer users' personal data without their knowledge. Spyware is secretly installed with many downloaded Internet software programs, and transmits information about computer usage and generates pop-up advertisements. Microsoft estimates that spyware is responsible for half of all PC crashes.

Liability/Responsibilities:

Repairs are the responsibility of the student and parent. School personnel will not be involved in repairing student-owned devices.

Section 5: Milford Exempted Village School District Acceptable Use Policy

Milford Exempted Village School District Acceptable Use Policy

The Milford Exempted Village School District (District)believes that technology and its utilization enhances the quality and delivery of education and is an important part of preparing children for life in the 21st century. The community of technology users must understand that the Internet is a global, fluid community, which remains largely unregulated. While it is an extremely valuable educational tool, there are sections that are not commensurate with community, school, or family standards. The District believes that the Internet’s advantages far outweigh its disadvantages and will provide an Internet filtering device which blocks access to a large percentage of inappropriate sites. It should not be assumed that users are completely prevented from accessing inappropriate materials or from sending or receiving objectionable communications.

Additionally, the District considers access to the Internet and computer resources a privilege, not a right. Therefore, users violating the District’s Acceptable Use Policy (AUP) may be subject to revocation of these privileges and potential disciplinary action. The District also reserves the right

to report any illegal activities to the appropriate authorities. Ultimately, parents and guardians of minors are responsible for conveying the standards that their children should follow when using media and information sources and upholding the published standards of the District. All students must have a current, signed AUP on file with their school of attendance or they will not be permitted to access the District Network or the Internet.

The District employs a number of strategies in order to maximize learning opportunities and reduce risks associated with utilizing the Network and Internet. These strategies are as follows:

General

Computer/Internet sessions will be supervised by a teacher.

Filtering software and/or equivalent systems will be used in order to minimize the risk of exposure to inappropriate material.

The school district may regularly monitor students’ Internet usage.

Students and teachers will be provided with training in the area of Internet safety.

Uploading and downloading of non-approved software will not be permitted.

Virus protection software will be used and updated on a regular basis.

The use of personal memory sticks, CD-ROMs, or other digital storage media in school requires a teacher’s permission.

Students will treat others with respect at all times and will not undertake actions that may bring the District into disrepute.

Network

Students will access the Network and Internet with specific teacher permission and supervision and further understand that activities on any school computer may be observed directly or remotely.

Students will not access or use files, utilities or applications capable of altering intended computer or Network performance, settings or access.

Students will not use or attempt to gain unauthorized access to student, faculty or administrative passwords; folders, work, files, or accounts; Network administrative programs or equipment; and will protect the secrecy of home/school accounts and passwords.

Students will refrain from using the Network for financial gain, political gain, and commercial activity or for any illegal activity.

World Wide Web

Students will not intentionally visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials.

Students will report accidental accessing of inappropriate materials in accordance with school procedures.

Students will use the Internet for educational purposes only.

Students will not copy information into assignments and fail to acknowledge the source(plagiarism and copyright infringement).

Students will never disclose or publicize personal information.

Students will only download materials or images relevant to their studies.

Students will be aware that any usage, including distributing or receiving information, school-related or personal, may be monitored for unusual activity, security and/or Network management reasons.

Email

Students will use approved class email accounts under supervision by or permission from a teacher.

Students will not send or receive any material that is illegal, obscene, and defamatory or that is intended to annoy or intimidate another person.

Students will not reveal their own or other people’s personal details, such as addresses or telephone numbers or pictures.

Students will note that sending and receiving email attachments is subject to permission from their teacher.

Social Networking

Students will only have access to chat rooms, discussion forums, Weblogs, messaging or other electronic forms of communication that have been approved by the District.

Chat rooms, discussion forums, Weblogs and other electronic communication forums will only be used for educational purposes.

School Web Site

Students may be given the opportunity to publish projects, artwork or school work on the World Wide Web in accordance with clear policies and approval processes regarding the content that can be loaded to the school’s Web site.

The Web site will be checked regularly to ensure that there is no content that compromises the safety of students or staff.

The publication of student work will be coordinated by a teacher.

Students’ work may appear in an educational context on Web pages.

Personal student information including home address and contact details will be omitted from school Web pages.

Students will continue to own the copyright on any work published.

Personal Cellular Devices

Students using their own cellular technology in school, such as leaving a mobile phone turned on during school hours, using it in class without teacher permission, sending nuisance text messages, or the unauthorized taking of images with a mobile phone camera (still or moving) is in direct breach of the District’s Acceptable Use Policy as well as the District’s Student Code of Conduct.

Students may use cellular technology in class for educational purposes with teacher permission.

Sanctions

Misuse of the Network or Internet may result in disciplinary action, including written warnings, withdrawal of access privileges and, in extreme cases, suspension or expulsion. The school also reserves the right to report any illegal activities to the appropriate authorities.

General Provisions

Students and parents should familiarize themselves with information on the following legislation relating to Internet use:

Children’s Internet Protection Act of 2000 (CIPA)

The District will have the following in continuous operation, with respect to any computers belonging to the District and having access to the Internet:

1. A qualifying “technology protection measure,” as that term is defined in CIPA; and

2. Procedures or guidelines developed by the Department of Curriculum and Instruction and the department of Information Services which provide for monitoring the online activities of users and the use of the chosen technology protection measure to protect against access through such computers to visual depictions that are obscene, pornographic, or harmful to minors, as those terms are defined in CIPA.

Such procedures or guidelines will be designed to:

1. Provide for monitoring the online activities of users to prevent, to the extent practicable, access by minors to inappropriate matter on the Internet and the World Wide Web;

2. Promote the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications;

3. Prevent unauthorized access, including so-called “hacking,” and other unauthorized activities by minors online;

4. Prevent the unauthorized disclosure, use and dissemination of personal identification information regarding minors; and

5. Restrict minors’ access to materials “harmful to minors,” as that term is defined in CIPA.

Empowered Learning: BYOD

Student Contract

I, (print name)____________________________________________, agree to abide by the terms outlined in the Empowered Learning Student Handbook and the Milford Exempted Village School District Acceptable Use Policy if and when I bring a personal device to school.

_________________________________________

Signature

_______________

Date

Please return this contract to your ACE or homeroom teacher before bringing a personal device to school.


Empowered Learning BYOD Student Handbook by Milford Exempted Village School District is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 3.0 Unported License.
Based on a work at Milford Junior High School Technology Central.
Milford, OH 45150

This work adapted from an original student handbook from Forest Hills School District
Cincinnati, OH 45255
http://fhsdppl.wetpaint.com/

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